Employee’s Allowable Employment Expenses
Your employee may be able to claim certain employment expenses on;their income tax and benefit return if, under the contract of employment, the employee had to pay for the expenses in question. This contract of employment does not have to be in writing but you and your employee have to agree to the terms and understand what is expected.
- You allow your employee to use his personal motor vehicle for business and pay him a monthly motor vehicle allowance to pay for the operating expenses and you include the allowance in the employee’s employment income as a taxable benefit; or
- You have a formal telework arrangement with your employee that allows this employee to work at home. Your employee pays for the expenses of this work space on;their own.
You have to fill out and sign Form;T2200, Declaration of Conditions of Employment;and give it to your employee so they can deduct employment expenses from;their income.;By;signing the form, you are only certifying that the employee met the conditions of employment and;had to pay for the expenses under;their employment contract.
It is the employee’s responsibility to claim the expenses on;their income tax and benefits return and to keep records to support the claim.
For more information on allowable employment expenses, see:
- Automobile and motor vehicle allowances and select “Facts about automobile and other vehicle, benefits and automobile allowances”
Cancel Or Waive Penalties Or Interest
The CRA administers legislation, commonly called taxpayer relief provisions, that allows the CRA discretion to cancel or waive penalties or interest when taxpayers cannot meet their tax obligations due to circumstances beyond their control.
The CRAs discretion to grant relief is limited to any period that ended within 10;calendar years before the year in which a request is made.
For penalties, the CRA will consider your request only if it relates to a tax year or fiscal period ending in any of the 10;calendar years before the year in which you make your request. For example, your request made in 2018 must relate to a penalty for a tax year or fiscal period ending in 2008 or later.
For interest on a balance owing for any tax year or fiscal period, the CRA will consider only the amounts that accrued during the 10;calendar years before the year in which you make your request. For example, your request made in 2018 must relate to interest that accrued in 2008 or later.
To make a request, fill out Form;RC4288, Request for Taxpayer Relief Cancel or Waive Penalties or Interest. For more information about relief from penalties or interest and how to submit your request, go to;Taxpayer relief provisions.
Is Life Insurance Deductible For An S Corp
To answer this question, lets cut to the chase and say it depends.; S Corporations can deduct life insurance premiums if the S corporation does not list itself as a beneficiary.; In this case, the S Corporation can deduct life insurance premiums against its taxable income.
Also, the S Corporation will need to file a Form 1120S, also known as an information return.; These forms include a portion which shows how their respective income , deductions and credits pass through to the owners on their individual tax returns.
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Are Life Insurance Proceeds Taxable A Complete Guide
If you have the great fortune of holding down a job with fringe benefits like paid sick time and vacation, and health coverage through dental, vision and health insurance, you might also carry another benefit: group-term life insurance.;;
Most employers who offer fringe benefits with this option usually provide discounted coverage through a partnering insurer as a baseline and then the add-on possibility of carrying more to suit your needs.; Further, options exist for purchasing your own life insurance policies directly through life insurance companies.;
While insurance through your employer or also through your own policy purchased directly through an insurer provides for better financial security, Uncle Sam also has a vested interest in taking his fair share of any such benefit.; And if you paid taxes on the front end for this benefit, it begs the question are life insurance proceeds taxable?
To illustrate, as a general rule, anything an employee receives from an employer as compensation for services rendered including fringe benefits of the likes mentioned above counts toward their gross income under the Internal Revenue Code , unless specifically excluded by some other section.
In this case, IRC Section 79 provides such an exclusion, as discussed in more detail below.;;;
Is Life Insurance Deductible For An Llc
The IRS has different rules in place for S Corps and LLCs with respect to the deductibility of life insurance premiums.; While S Corps can deduct life insurance premiums, if the company does not list itself as a beneficiary, LLCs cannot deduct life insurance premiums against its taxable income.
The only exceptions occur when you own the LLC and pay the life insurance premiums for employees.; In this situation, you may deduct life insurance premiums.
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When Should Gtl Be Reported Through Payroll
Many employers wait until the end of the year to report taxable non-cash fringe benefits, including GTL. That is fine, but if an employee received this benefit at some point in the year and are terminated at the time the GTL is recorded, then the employer ends up paying for the employee portion of mandatory taxes of Social Security and Medicare on those reported amounts, because there is no paycheck to deduct the taxes from. SimcoHR can assist our clients with setting up their payroll so that the fringe benefit is reported on a per payroll basis and taxed accordingly so that the situation of paying taxes on a terminated employees benefit does not happen.
Instalment Payments: Ontario Payroll Over $12 Million
Starting in the 2021 tax year, employers with an annual Ontario payroll over;$1.2 million have to make monthly employer health tax instalment payments.
This means, starting in 2021, all employers should begin remitting monthly instalments as soon as their annual payroll exceeds $1.2 million.
Employers with an annual Ontario payroll of $1.2 million or less do not need to make instalment payments.
Prior to 2021, employers were required to make monthly instalment payments when their annual Ontario payroll exceeded $600,000.
Please see the Guide for Employers for more information and examples of instalment obligations.
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Paying Taxes On Life Insurance Premiums
Unlike buying a car or a television set, buying life insurance does not require the payment of sales tax. This means the premium amount you, as the policyholder, are quoted when you obtain coverage is the amount you pay, with no percentage amount added to cover taxes. With that said, certain situations exist in which a policyholder is required to pay taxes on insurance premiums.
Is My Employer Paid Health Insurance Taxable
- Employer-Covered Health Insurance is considered to be a non-taxable item. It is exempt from income tax, social security, and Medicare
- Some exceptions to this rule apply such as S-Corporation employees who own more than two percent of the business
- While not taxable, money that workers put into a health insurance plan each month is eligible as a part of their medical expenses as a tax deduction. The deductible amount for 2016 is the total of all medical costs that are above 10 percent of annual income. This includes any money that they must pay for their health insurance premium
- There are other forms of medical coverage associated with wages. This includes mandatory programs like Medicare, Social Security, and Workers Compensation. It also includes programs like Health Savings Accounts and Flexible Spending Plans. Each of these programs has their own qualifications and rules of use
While employers may offer some fringe benefits that are considered to be taxable as income, health insurance is not one of these items. Both insurance premiums and long-term care insurance, when offered by an employer, are non-taxable benefitsts. There are a few exceptions to this rule. Here is a look at how health insurance is viewed in the tax code, the exceptions that make it a taxable item, and when it is a tax deduction instead.
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When And How To Report The Gst/hst You Are Considered To Have Collected
You are considered to have collected the GST/HST, on a taxable benefit subject to the GST/HST, at the end of February in the year after the year you provided the benefit to the employee. This corresponds with the deadline for issuing T4;slips.
Include the amount of the GST/HST due in your GST/HST return for the reporting period that includes the last day of February;2021.
You are a GST/HST registrant and have a monthly reporting period. Although you calculated the taxable benefits, including any GST/HST and PST, for each applicable pay period provided to your employees during 2020, you are considered to have collected the GST/HST on the taxable benefits at the end of February;2021. In your;GST/HST return for the reporting period that includes the last day of February 2021, you have to include the GST/HST for the taxable benefits;given to your employees in the prior calendar year on line;104 of your GST/HST return.
If the GST/HST is for a reimbursement made by an employee or an employees relative for a taxable benefit other than a standby charge or the operating expense of an automobile, the amount may be due in a different reporting period. For more information, see Benefits other than automobile operating expense benefits.
Automobile benefits standby charges, operating expense benefit, and reimbursements
Tax Considerations And The Cost Of Group Term Life Insurance
The cost of group term life insurance in excess of $50,000 less any amount paid by the employee toward such coverage, is includable in gross income as wages subject to Federal Income Contributions Act tax.;The cost of group term life insurance is determined on the basis of uniform premiums computed on the basis of five-year age brackets prescribed by U.S. Treasury Regulations.;Employees who elect coverage in excess of $50,000 and who must contribute toward the cost of such insurance must pay their share on an after-tax basis.
Group term life insurance benefits provided by employers are deductible by the employers as a business expense.
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Not Carried Directly Or Indirectly By The Employer
A policy that is not considered carried directly or indirectly by the employer has no tax consequences to the employee. Because the employees are paying the cost and the employer is not redistributing the cost of the premiums through an insurance system, the employer has no reporting requirements.
Example 1 – All employees for Employer X are in the 40 to 44 year age group. According to the IRS Premium Table, the cost per thousand is .10. The employer pays the full cost of the insurance. If at least one employee is charged more than .10 per thousand of coverage, and at least one is charged less than .10, the coverage is considered carried by the employer. Therefore, each employee is subject to social security and Medicare tax on the cost of coverage over $50,000.
Example 2 -;The facts are the same as Example 1, except all employees are charged the same rate, which is set by the third-party insurer. The employer pays nothing toward the cost. Therefore there is no taxable income to the employees. It does not matter what the rate is, as the employer does not subsidize the cost or redistribute it between employees.
Types Of Income You Should Report On T4 Slips
Most amounts paid to an individual by an employer are referred to as remuneration. You have to;fill out;a T4;slip to report the following:
- salary, wages , tips or gratuities, bonuses, vacation pay, employment commissions, gross and insurable earnings of self-employed fishers, and all other remuneration you paid to employees during the year
- taxable benefits or allowances
- retiring allowances
- deductions you withheld during the year
- pension adjustment amounts for employees who accrued a benefit for the year under your registered pension plan or deferred profit sharing plan
You have to;fill out;T4 slips for all individuals who received remuneration from you during the year if:
- you had to deduct CPP/QPP contributions, EI premiums, PPIP premiums, or income tax from the remuneration
- the remuneration was more than $500
You have to report income on a T4;slip for the year during which it was paid, regardless of when the services are;performed, or if the employee is deceased. For example,;you pay your employee in January 2021 for income they earned in December 2020. You will have to report that income on their T4 slip for 2021 since that is the year it was paid.;
If you provide either an employee, a former employee, or a non-resident employee with security optionsbenefits, you have to prepare a T4;slip. For more information, go to Security options.
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How Are Employees Taxed If They Pay For Group
QUESTION:;Our company would like to offer a group-term life insurance benefit to employees, but we cant afford to pay any of the premiums. Could our employees pay the premiums for their coverage through our cafeteria plan? If so, how will their coverage be taxed?
ANSWER:;Group-term life insurance coverage on employees lives can be offered through a cafeteria plan, with employees purchasing some or all of their coverage with pre-tax salary reduction contributions. Under IRS regulations, pre-tax salary reductions are treated as employer contributions, regardless of the amount of coverage purchased, and are not subject to federal income or employment taxes.
Contributing Editors: EBIA Staff.
Pooled Registered Pension Plans
Contributions you make to a PRPP for your employees are not a taxable benefit if the plan has been accepted for registration by the Minister of National Revenue and that registration has not been revoked. Do not include these contributions in your employees employment income.
On the other hand, if you contribute to a plan that is registered;under the;Pooled Registered Pension Plan Act;or a similar provincial act and;not with the Minister of National Revenue, your contributions are a taxable benefit. They are considered to be paid in cash and are taxable, pensionable, and insurable. Deduct income tax, CPP contributions, and EI premiums.
For more information about PRPPs, go to The Pooled Registered Pension Plan .
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If The Company Doesn’t Contribute
If the entire cost of the group life insurance coverage is paid by the employee, there are no income tax consequences associated with owning a policy. Other than simply providing access to the product, the employee receives no direct or indirect benefit from the company that could be construed as income.
Irs Provides Guidance On Supplemental Life Insurance
Life insurance is a common benefit that employers provide to their employees.; Naturally, the provision of this benefit has tax consequences, and a recent private letter ruling from the Internal Revenue Service reminds employers that they must carefully structure their insurance arrangements to avoid some unexpected tax consequences when their employees purchase supplemental insurance.;;;
Basic Life Insurance
Employers often provide group term life insurance to their employees at no cost to the employee, usually with a benefit equal to a percentage of base salary.; Internal Revenue Code Section 79 governs the taxation of this employer-provided life insurance.; An employee can receive up to $50,000 worth of coverage tax-free.; The cost of any insurance above $50,000, less any amount paid for the insurance by the employee, is taxable income to the employee.; For example, if the employer provides basic coverage of $80,000 at no cost to the employee, the employee is taxed on the cost of $30,000 of insurance.; The cost of the insurance is determined under tables published by the IRS in regulations under Code Section 79.; The employer is required to report the cost of insurance coverage amounts over $50,000 as taxable imputed income on the employees Form W-2.; Since this amount is treated as wages, it is also subject to Social Security and Medicare taxation .;
Supplemental Life Insurance
New Private Letter Ruling
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Home Office Set Up And Expenses Update
Allowances provided by an employer to purchase home office equipment are taxable but there is a new Covid-19 exception for the purchase of computer equipment..
A reimbursement received by an employee from an employer for the purchase of home office equipment would generally be a taxable benefit due to the employee benefiting from purchasing and owning it.; However, the CRA has acknowledged that due to COVID-19 in Canada, a number of employees may not have the necessary tools and equipment to work from home successfully.;
Due to this reasoning, the CRA has stated that an employer reimbursing an employee for the purchase of any home office equipment up to an amount of $500,with the presentation of a purchase receipt, will not result in a taxable benefit to the employee as the equipment purchase mainly benefits the employer.;
Learn About The Tax Treatment Of Life Insurance
Your tax accountant will be happy to advise on all these matters. The tax treatment of your life insurance, in general, should be on the agenda for your annual or bi-annual meetings with your financial professionals.
A lot of money is left on the table because many taxpayers simply dont know about the tax advantages available to them through life insurance.
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